Printing Envelopes on Pharos Secure Printers

Printing an Envelope to a Pharos Printer

Note: Envelope Printing is recommended on HP printers.

Important Note: The Pharos Secure Printer must also be set as the system default printer on your computer

To set your default printer do the following:
 

  1. Select Start  and then select Settings  > Devices > Printers & scanners .

  2. In the Printers & scanners window, make sure the option Let Windows manage my default printer isn't selected.

  3. Under Printers & scanners, select the desired printer to be set as the default and then select the Manage button.

  4. In the Manage your device window, under Printer status:, select the Set as default button. The Printer status: changes to Default.

Printing an Envelope on a Pharos Secure Printer (HP and Toshiba)

1. In Microsoft Word, open the Mailings tab and choose Envelope.

word on the mailings tab, envelope is highlighted

2. Enter the recipient in the Delivery Address field, then click Options.

envelope form with delivery address filled out and options highlighted

3. On the Printing Options tab set these exactly:

  • Envelope image rotated and centered
  • Face Down
  • Clockwise Rotation
  • Feed From: Manual Feed

envelope options with manual feed selected, face down checked, and rotate clockwise checked

Before continuing make sure that the Pharos Secure Printer is listed.  If not, review the steps to set the Pharos Secure Printer as your default Printer.

Click OK when finished.

If these settings are not applied correctly, you risk a paper jam.

4. In the Envelopes and Labels dialog, click Print.

This button does not give you the option to select a printer, it uses the system default, which is why you must ensure the Pharos Secure Printer is your default printer for this process to work.  See instructions above.

envelopes and labels with print button highlighted

For HP Devices:

5. At an HP-model Pharos Secure Printer, log in and open the Manual Feed tray on the right side.  An icon on the tray shows how the envelope should be placed.

6. Load the envelopes as indicated and press Print All on the touchscreen to release the job.

picture of an envelope sitting on the manual feed tray

If the printer reports the manual feed tray is empty, shift the envelope slightly so the sensor can detect it.

For Toshiba Devices:

Note: Envelope printing is not recommended on Toshiba printers.

 

5. Sign in at the Toshiba 6525AC Pharos Secure Printer and open the manual feed tray on the right. Adjust the paper guides to match your envelope width.

A small diagram on the tray shows the required envelope orientation.

Toshiba Manual Feed tray. Envelope icon is shown with the front of the envelope face down, top of envelope facing towards the user

6. Place the envelopes in the manual feed tray following the diagram, then tap Print All on the touchscreen to release the job.

 

Pharos printing landing screen. Print All is in the center of the screen beneath the number of documents to print.

7. An exclamation mark will appear. The first time you print envelopes you must modify settings in Job Status to allow envelope printing.

Bottom right of Pharos touch panel. A exclamation point warning icon is shown

7. To access Job Status, tap More Device Functions, then select Job Status (or the yellow exclamation icon) in the upper-right corner.

Pharos Menu options. This is the screen with "Copy" and "Scan". There is an "i" icon in the top right of the screen.

8. In Job Status, click Supply and change the Type setting to Envelope.

Job status settings. Envelope is in the 2nd rightmost column, 2nd option from the top.

9. Press the green start button on the panel to the right of the touch screen.

If the printer reports the tray is empty, shift the envelope slightly so the sensor detects it.

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